Statutes
Article I. Name
Article II. Aim
Article III. Membership
Article IV. Administration
Article V. General Assembly
Article VI. Officers
Article VII. Executive Committee
Article VIII. The Council
Article IX. Finances
Article X. Domicile
Article XI. Representation
Article XII. Amendments, Affiliation, Dissolution
Article XIII. Language
By-Laws

 



 

The IPA was founded in Washington, D.C., U.S.A., in July 1933 during the 16th Session of the International Geological Congress under the name of International Palaeontological Union (IPU). The first constitution was published in the Journal of Paleontology in 1938.   [Case, C.C., C.O. Dunbar, H. V. Howe, and B.F. Howell.?1938.?International Palaeontological Union.?Journal of Paleontology, 12:303-304.] 

A revised constitution of IPU was adopted in London, England on 17 July 1958 during the l5th Session of the International Zoological Congress.

The new name International Palaeontological Association and a new constitution were adopted on 25 August 1972 during the 24th Session of the International Geological Congress in Montreal, Canada. This constitution was published in Lethaia in 1973.?[Westermann, Gerd E.G.?1973.?New constitution for the International Palaeontological Association.?Lethaia, 6:91-99). 

Revisions of the Montreal constitution were adopted on 9 August 1984 during the 27th Session of the International Geological Congress in Moscow, USSR.?[Walliser, Otto H. 1986.?Revised Constitution for the International Palaeontological Association.?Lethaia, 19:187-191.] 

Further revisions were approved 8 July 2002 at the IPA General Assembly held at MacQuarie University during the First International Palaeontological Congress 2002, in Sydney, Australia.These revisions were published on the IPA web site [http://ipa.geo.ku.edu] and in the IPC 2002 Program (pp. 40-41).

Additional revisions were approved 20 June 2006 at the IPA General Assembly during the Second International Palaeontological Congress 2006 in Beijing, China.  The revised constitution was published on the IPA web site [http://ipa.geo.ku.edu].    

 

(1) The name of the organization is the International Palaeontological Association (IPA). 

(2) The IPA, because of its interdisciplinary character, is affiliated with both the International Union of Geological Sciences (IUGS) and the International Union of Biological Sciences (IUBS). 

(3) The present Constitution of IPA is laid down in these Statutes and By-Laws and is effective from the date of adoption according to procedures specified below. 

(4) The Association is organized exclusively for charitable and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of the United States of America. 

 

(1) The aim of the IPA is to promote and coordinate international cooperation in palaeontology, including palaeobotany and palaeozoology of all geological periods, and to encourage the integration and synthesis of all palaeontological knowledge. 

(2) To this end the activities of the IPA shall include: 

(a) organization of International Palaeontological Congresses and of other palaeontological meetings, especially in association with international congresses; 

(b) collaboration with the officers responsible for programmes of international congresses to ensure that items of palaeontological interest are included. 

(c) publication of a world directory of palaeontologists; 

(d) cooperation in the publication of international journals devoted to palaeontology; 

(e) encouragement and incorporation of International Research Groups within special fields of palaeontology, such as by the organization of symposia, the publication of proceedings, and by such other methods as shall be decided; 

(f) cooperation with other international organizations having interests allied to palaeontology; 

(g) representation in IUGS and IUBS of national palaeontological societies; 

(h) any other activities considered appropriate by the Executive Committee. 

 

(1) IPA accepts as members any individual palaeontologist or corporate body that subscribes to its aim. 

(2) Individual Membership.?There are two classes of individual membership: 

(a) Subscribing Members are individuals who subscribe to an international palaeontological journal affiliated with IPA.?A portion of the subscription is designated for dues to IPA. 

(b) Ordinary Members pay dues directly to IPA. 

(3) Corporate Membership is open to national, regional, and disciplinary palaeontological societies and sections of societies; as well as to other scientific societies, agencies, institutions, organizations, working groups, and informal associations that support the aim of IPA.?Corporate Members pay annual dues to IPA. 

(4) The terms, dues, responsibilities and privileges of all categories of membership shall be reviewed from time to time by the Executive Committee and laid down in the By-Laws. 

 

(1) The affairs of the IPA shall be administered by the General Assembly and on behalf of the General Assembly by the Council through the Executive Committee. 

 

(1) The General Assembly is the highest authority of the IPA. 

(2) All Individual Members and Delegates of Corporate Members (one delegate per member) are eligible to attend the General Assembly, to participate in discussions, to make nominations and to vote.

(3) Meetings of the General Assembly are Ordinary or Special: 

(a) Ordinary meetings shall normally be held at each International Palaeontological Congress, at intervals of approximately four years. 

(b) Special meetings may be convened at the discretion of the Executive Committee to coincide with a session of any other international congress. 

(c) Notice convening Special Meetings of the General Assembly shall be published in or circulated with IPA journals and published on the IPA web site at least six months before they are held. 

(d) Special Meetings must be convened by the Secretary-General within twelve months of the receipt of a request in writing from a two-thirds majority of the Council. 

(4) The President of IPA (or one of the Vice-Presidents acting as deputy) shall take the chair at all business meetings of the General Assembly. 

(5) The Secretary-General of IPA (or a deputy) shall act as secretary at such meetings. 

(6) The Transactions of an Ordinary General Assembly shall include the following items taken in succession: 

(a) Reading and approval of the minutes of the previous General Assembly; 

(b) Reports from Officers of the Executive Committee; 

(c) Reports of activities of Committees and International Research Groups; 

(d) Presentation of and voting on amendments to the Statutes, if any; ?

(e) Elections of officers; 

(f) Invitations for sites of future International Palaeontological Congresses; 

(g) Other business. 

(7) All reports shall be presented in writing to members of the Assembly.?They shall be open to questions and discussion. 

(8) Voting Procedures 

(a) All Individual Members and Delegates of Corporate Members (one delegate per member) are entitled to vote at meetings of the General Assembly.

(b) All voting for election of officers shall be by written ballot. 

(c) If requested by at least one third of the members present, voting on other business shall be by written ballot. 

(d Decisions of the General Assembly shall be by simple majority of Members attending and voting, except for those on amendments of Statutes or on the dissolution of the IPA, which shall be transacted as determined by Article XII. 

 

(1) The Officers of IPA shall be as follows: President, five Vice-Presidents, Secretary-General, Treasurer, and two Councilors-at-Large. 

(2) Officers must be Subscribing Members or Ordinary Members of IPA. 

(3) To reflect the international scope of IPA, the officers shall be chosen from several different countries. 

(4) President's Term of Office 

(a) The President shall take office immediately following the close of the meeting at which he is elected. 

(b) The President shall hold office from the time of election until the election of a successor at the next Ordinary Meeting of the General Assembly. 

(c) No person may hold office as President for two successive terms. 

(d) If the office of President becomes vacant through death or resignation, one of the Vice-Presidents shall be elected by the Council to fill the remainder of the term of office. 

(5) Other Officers' Terms of Office 

(a) All Officers shall hold office from the end of one Ordinary Meeting of the General Assembly until the end of the next Ordinary Meeting. 

(b) If any office becomes vacant through death or resignation, the Council has authority to elect a successor, who will hold office until the end of the next Ordinary Meeting of the General Assembly. 

(c) The Vice-Presidents may hold office for no more than two successive terms. 

(d) The Secretary-General and Treasurer may hold office for further successive terms. 

(6) Procedure for nominations for election of officers 

(a) A Nominating Committee shall be appointed by the President to select a slate of names for coming vacancies and to present that slate in writing to the General Assembly for election. 

(b) The Nominating Committee shall consist of six members:?the Secretary-General (who shall act as chair but have no vote), two members of the Council, and three members of the IPA who are not members of Council. 

(c) The Nominating Committee shall invite Corporate and Individual Members to suggest names for nomination to office and shall consider all suggestions. 

(d) The Nominating Committee shall consider geography as well as other qualifications for office, in order that the slate of candidates shall reflect the international scope of IPA. 

(e) Additional nominations for any office may be made by any Member of IPA, provided such nomination is supported by at least five other Members, is made in writing, and is received by the Secretary-General before the opening of the next Ordinary Meeting of the General Assembly. Such nominations must include evidence that the nominee is eligible and willing to accept office if elected. 

 

(1) The Executive Committee shall consist of three Officers as follows:?President, Secretary-General, and Treasurer. 

(2) The term of office of the Executive Committee is from the end of one meeting of the Ordinary General Assembly until the end of the next meeting. 

(3) The Executive Committee shall conduct the daily business of the Council, communicating by post, in meeting, or by electronic media. 

(4) On substantive matters of policy, the Executive Committee shall consult with the Council. ?

(6) Decisions of the Executive Committee shall be made by simple majority. 

(7) The Executive Committee shall prepare the Annual Report summarizing IPA activities for the year.

(8) The Secretary-General shall submit the Annual Report to IUGS, IUBS, and the IPA Council and publish it on the IPA web site. 

(9) A record of decisions and transactions shall be kept for the IPA Archives. 

 

(1) The Council shall include the following Officers and Delegates: 

(a) The President, Secretary-General and Treasurer. 

(b) The five Vice Presidents, representing the international scope of IPA, one of whom shall be appointed by the President as Deputy Vice President, to chair the Council when the President is not in attendance. 

(c) The immediate Past President. 

(d) The immediate Past Secretary-General. 

(e) The immediate Past Treasurer. 

(f) Two Councilors-At-Large, representing the international scope of IPA. 

(g) One Delegate appointed by each Corporate Member. 

(h) One Delegate appointed by the Organizing Committee of the next International Palaeontological Congress. 

(i) One Delegate each, nominated by the Editor, of any international palaeontological journal adopted as a formal publication outlet for IPA. 

(j) One Ad Hoc Delegate each, as appointed by the Executive Committee, who has been charged with responsibility to carry out a specific task on behalf of the IPA, such as representation on an international scientific planning body. 

(k) If the position of any Delegate to the Council becomes vacant through death or resignation, the Executive Committee has authority to organize appointment of a successor, who will hold office until the end of the next Ordinary Meeting of the General Assembly. 

(l) Delegates must be Subscribing Members or Ordinary Members of IPA, or representatives of Corporate Members of IPA in good standing. 

(2) Terms of office 

(a) The term of office of the Council is from the end of one Ordinary Meeting until the end of the next Ordinary Meeting of the General Assembly. 

(b) Councillors and delegates serve for the term of the Council. 

(c) Ad Hoc Delegates serve for an indefinite term to be determined by the Executive Committee, as appropriate for the specified task. 

(d) Councilors and Delegates are eligible for reelection or reappointment. 

(4) Responsibilities of Council: 

(a) The Council represents the General Assembly during intervals between successive Sessions.

(b) The Council will advise and assist the Executive Committee in implementing the aims of IPA as laid down in Article II. 

(c) Collectively and individually, the Council will seek out opportunities for furthering the aims of the IPA and bring them to the attention of the Executive Committee, suggesting a plan of action where appropriate. 

(d) The Council will collect information and offer advice relevant to specific issues, as requested by the Executive Committee.

(e) The Council will decide by vote any matters referred to it by the Executive Committee. 

(f) Any member of the Council may ask the Secretary-General to add an item to the agenda for the consideration of the Executive Committee. 

(g) The Council has the authority to establish during its period of office, and on a temporary basis, any special commission it may wish to charge with a defined task. The Chairman of such a special commission must be a member of the Council. 

(h) Vice Presidents, Councilors and Delegates of the Council may be appointed by the Executive Committee to represent IPA in specific contexts and activities, such as the planning of palaeontological programs at regional and international meetings, or participation in international committees and planning groups.

(i) Vice Presidents, Councilors and Delegates of the Council may be appointed by the Executive Committee to assist with specified tasks on behalf of the IPA, such as the collection and compilation of information. 

(5) The President, or the Deputy Vice President with concurrence of two members of the Executive Committee, may convene and chair the Council. 

(6) The Council may conduct its business by post, by meetings, or by electronic media. 

(7) A record of all decisions and transactions shall be kept and forwarded to the Secretary-General for the IPA Archives and for summarization in the Annual Reports. 


 

(1) Membership fees and durations shall be determined by the Executive Committee, approved by the Council, laid down in the By-Laws, and published on the IPA web site. 

(3) The Executive Committee is empowered to appoint regional collectors in any country to aid the Treasurer in the collection of dues. 

(4) IPA is empowered to request and receive additional funds from organizations or individuals to further its aims as laid down in Article II. 

(5) The funds of IPA shall be held in custody by the Treasurer. 

(6) Funds shall be deposited in banks or postal accounts in the name of IPA and shall be readily available for the activities of IPA.?At least one such account shall be opened in the country in which the Treasurer resides.?Additional accounts may be opened in other countries. 

(7) The Treasurer may be empowered to disburse IPA funds in any way that the Executive Committee may decide, to further the aims of IPA as stated in Article II. 

(8) The Treasurer, the President, and the Secretary-General shall each have the signature of the account. 

(9) The accounts of IPA shall be balanced as of 31st December each year. 

(10) The Executive Committee is responsible for appointing two auditors who are not members of Council to audit each year the accounts of IPA. The report of the two auditors shall be recorded together with the Treasurer's Report. 

 

The legal domicile of IPA shall be the place where the Secretary-General conducts his or her business.

 

(1) The official representative of IPA is the President or any member of the Council appointed by the President to act as deputy. 

(2) All contracts involving IPA shall be signed by the President and the Secretary-General, acting on behalf of the Association. 

 

(1) Amendments 

(a) Statutes of IPA can be amended only by an Ordinary Meeting of the General Assembly. 

(b) Amendments may be proposed by the Executive Committee, by the Council, or by a group of at least twenty Members of IPA. 

(c) Proposals for amendments must be received in writing by the Secretary-General at least six months before the next Ordinary Meeting of the General Assembly, who shall, not later than three months before the General Assembly, publish them on the IPA web site. 

(d) Proposed amendments may be debated and modified on the floor by majority vote at an Ordinary Meeting of the General Assembly. 

(e) Amendments shall take effect on ratification by a two-thirds majority vote at an Ordinary Meeting of the General Assembly. 

(2) Affiliation and Dissolution 

(a) Proposals for the affiliation or the dissolution of IPA must be received by the President and Secretary-General at least six months before the General Assembly, who shall, no later than three months before the General Assembly, publish them on the IPA web site.

(b) The affiliation or dissolution of IPA shall take effect on ratification by a two-thirds majority vote of Members present and voting at an Ordinary Meeting of the General Assembly. 

(c) Upon the winding up and dissolution of this association, after paying or adequately providing for the debts and obligations of the corporation, the remaining assets shall be distributed to a nonprofit fund, foundation, or corporation, which is organized and operated exclusively for charitable, educational, or scientific purposes and which has established its tax-exempt status under Section 501 (c) (3) of the Internal Revenue Code. 

(d) No part of the net earnings of this association shall ever inure to or for the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes for which is was formed. 

(e) Notwithstanding any other provisions of these articles, the association shall not carry on any other activities not permitted to be carried on by an association exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1986 of the United States of America. 

(1) The official language of IPA is English. 

(2) The IPA web site is the official medium for communication of information about IPA activities to Members and to the world community of palaeontologists. 

(a) The Executive Committee has authority to determine the site and contents of the web site and to appoint or hire a web master. 

(3) The Executive Committee of IPA, with concurrence of the Council, may designate one or more international palaeontological journals (print or electronic) as formal publication outlets. 

(a) The publishers of IPA journals are required and authorized to collect IPA dues annually on behalf of Subscribing Members. 

(b) The IPA journals will publish announcements and news articles submitted by the Executive Committee concerning IPA activities. 

(4) The Directory of Palaeontologists of the World, the Directory of Fossil Collections of the World, PaleoLink, and such other directories as the Association may prepare will be in electronic form and maintained and presented on the Association's web site. 

(a) All IPA Members and Officers and all palaeontologists are urged strongly to enter their information into the World Directory of Paleontologists and revise it as necessary to keep it up to date.

(5) The permanent repository for IPA records is the Smithsonian Institution Archives.

(a) The Executive Committee is responsible for depositing these materials, according to procedures specified by the Smithsonian Institution Archivist. 

 

(1) The IPA web site [http://ipa.geo.ku.edu] is the official medium for communication of information to Members and to the world community of palaeontologists. 

(2) The Journal Lethaia is adopted, by arrangement with the Lethaia Foundation, as a formal publication outlet of the Association. 

(3) Membership Dues and Terms are fixed as follows: 

(a) Corporate Member:?Corporate Members pay annual dues at a minimum level of US $7.50 for each 100 full members of the society or organization, or voluntarily at a higher level of $15, $30, etc., per 100 full members of the society or organization.?Annual dues are payable on January 1 of each year. 

(b) Individual Subscribing Member: Subscription by an individual to an IPA journal shall constitute Subscribing Membership in the Association.?A portion of the subscription is designated for IPA dues. 

(d) Individual Ordinary Members pay annual dues of USA $5.00 directly to the Treasurer.?To save costs of invoicing, currency exchange, etc., it is recommended that dues be paid in advance for five or more years at one time.?Life Members may pay a one-time fee of US $100, and no further renewal is necessary. 

(4) Directories.?The Directory of Palaeontologists of the World, the Directory of Fossil Collections of the World, PaleoLink, and such other directories as the Association may prepare will be in electronic form and maintained and presented on the Association's web site [http://ipa.geo.ku.edu]. 

(5) Amendment.?These By-Laws may be amended by a majority of the Council, provided that the proposed amendments have been circulated to the Council at least three months before a vote is taken.